Recently started doing a video series about various raiding tips, from recruiting, to finding a guild, etc the entire playlist can be found on my youtube channel, but I wanted to include a little more detail on my World of Warcraft blog. This post specifically is about being organized if you’re a recruitment officer. I often joke with the guild about these lists that I have, but I have found they really help when it comes to both recruiting and keeping track of your trials. Before I get started into how I organize things for the guilds I first wanted to go over the guild website.
The guild website in no means needs to be “fancy”, but it does need to have certain information when it comes to recruiting. What the guild wants, expectations, etc. and of course a place to apply. Below is a screenshot of the guild website. The website was designed by myself and hosted on my own server. Created the site using WordPress and then created my own guild logo in photoshop. I wanted something fairly simple and the guild master gave me free reign. Of course you do not have to use WordPress or a custom URL for your guild website, I just prefer it so that’s why I did it. The other screenshot is the guild forum. I like having a forum section for applications because it makes it easier to organize apps and anyone can see the apps, which I feel helps with new apps. If you can see why an old app was declined then I feel like that gives someone a good idea of whether or not they’d be accepted or declined too. Our guild app has also been said to be one of the shortest apps (about 5-7 questions), which I prefer. I don’t need an entire raid history, I just need the basics. A guild website is just the beginning through when it comes to recruitment.
Below are the actual spreadsheets that I use for recruiting. Through Google spreadsheets I have two separate sections. First, I have one for the entire roster list of the raid. It’s color coded by class, has their first raid date listed, and has their spec. This way when someone asks how many are on the roster I already know (picture below, but names are blurred out). I also like having an accurate date for when someone started raiding, so when I know (or the GM or another officer) when they should be going from a “trial” to a “raider” status in the guild. Main spec is also listed so I have an accurate count of healers and dps.
Second spreadsheet I have is specific to attendance. I feel like keeping track of attendance really shows you what trials are actually serious about raiding with the guild and which are not. Once again the spreadsheet is color coded and then has a key. Once again, names are blurred out.
The key is as follows:
- AFK (posted on the guild website or contacted an officer to let us know they’d be missing that day)
- MIA (just didn’t show up and without a notice)
- Ontime (showed up on time for raid)
- Late (late for raid)
There’s also now a list for current raiders, just to see what day(s) they miss the most as well When someone is listed as MIA they’re eventually just taken off the list and gkicked depending on the circumstances. I really love having these spreadsheets and find it helps so much especially when recruiting for a 25man guild. I also keep track of potential applications that I contact.
I keep this one in a journal I use for youtube video ideas, blog post ideas, etc. The reason I handwrite this is because it’s easier and it’s not necessarily something another officer or the guild master may need to see. I wrote down the ilvl, class, current progression, toon name, where I responded to them if not the WoW forums (for instance MMO Champion), faction (if horde), and if they’re currently on the server. If they fill out an app on the guild website I make note of it.
I am probably far more organized when it comes to recruiting then most people are, but I thought I’d post what I do to maybe help others! I have been recruiting for this guild for a little over a month now and have been doing it this way since day 1. I have found staying organized just makes things far easier in the long run. If you have any questions about how I recruit that I did not cover in this post (or a question in relation to what I did say in this post) feel free to comment below (224 views)